Collections Information Specialist
4.
0 Quick Apply Full-time 5 hours ago Full Job Description JOB TITLE:
Collections Information Specialist DEPARTMENT:
Research Library, Archives and Collections Information REPORTS TO:
Collections Database Manager CLASSIFICATION:
Full-Time, Exempt GENERAL SUMMARY Under the direction of the Collections Database Manager, the Collections Information Specialist contributes to the improvement of data and supports access to accurate and concise information related to the museum collection as housed in the database, The Museum System (TMS.
) Provides first-hand support to users and special projects as assigned.
ESSENTIAL FUNCTIONS Responsible for verifying, refining and updating information in database records, including proofreading and correcting existing records.
Add new subject terms to improve access to records.
Assist in vetting associated digital imagery for works in the DIA collection.
Work with Curatorial and Registrar departments to resolve discrepancies in records.
Provide user training and instruction on The Museum System (TMS) and data standards.
Keep the Standards and Procedures site up to date.
Develop standards using best practices.
Assign metadata to digital assets and upload assets to TMS.
Perform other duties as assigned.
QUALIFICATIONS EDUCATION AND EXPERIENCE Bachelor's degree in Art History, Library and Information Science, Museum Studies, or related field.
One (1) year of experience using a museum collections management system or industry related system, TMS preferred.
Additional years of experience may be substituted for degree requirement.
KNOWLEDGE, SKILLS AND ABILITIES Ability to work occasional weekend and evening hours for special events.
Must be proficient in latest version of Office 365.
Must have proficiency in the use of remote work technology such as scheduling with, connecting to, and using digital collaboration platforms such as Microsoft Teams.
Knowledge of relational databases, Adobe Pro, and Office 365 applications is required.
Interpersonal/communication skills Ability to work with minimal supervision Team player Self-starter Attention to detail Problem-solving skills Organizational skills Research skills Must be able to establish and maintain professional, productive and courteous interactions that promote positive teamwork.
This encompasses going beyond giving and receiving instructions and includes but is not limited to (a) performing work activities requiring interacting or speaking with others; and (b) responding appropriately to constructive feedback or suggestions for improvement from a supervisor.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Upon receiving notice, reasonable accommodations may be made, if possible, to enable individuals with disabilities to perform the essential functions.
Visual acuity is required to search and utilize databases.
While performing the duties of this job, the employee is regularly required to communicate and exchange accurate information using various methods including in-person, telephone and email.
Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Quick Apply Full-time 5 hours ago Full Job Description JOB TITLE:
Collections Information Specialist DEPARTMENT:
Research Library, Archives and Collections Information REPORTS TO:
Collections Database Manager CLASSIFICATION:
Full-Time, Exempt GENERAL SUMMARY Under the direction of the Collections Database Manager, the Collections Information Specialist contributes to the improvement of data and supports access to accurate and concise information related to the museum collection as housed in the database, The Museum System (TMS.
) Provides first-hand support to users and special projects as assigned.
ESSENTIAL FUNCTIONS Responsible for verifying, refining and updating information in database records, including proofreading and correcting existing records.
Add new subject terms to improve access to records.
Assist in vetting associated digital imagery for works in the DIA collection.
Work with Curatorial and Registrar departments to resolve discrepancies in records.
Provide user training and instruction on The Museum System (TMS) and data standards.
Keep the Standards and Procedures site up to date.
Develop standards using best practices.
Assign metadata to digital assets and upload assets to TMS.
Perform other duties as assigned.
QUALIFICATIONS EDUCATION AND EXPERIENCE Bachelor's degree in Art History, Library and Information Science, Museum Studies, or related field.
One (1) year of experience using a museum collections management system or industry related system, TMS preferred.
Additional years of experience may be substituted for degree requirement.
KNOWLEDGE, SKILLS AND ABILITIES Ability to work occasional weekend and evening hours for special events.
Must be proficient in latest version of Office 365.
Must have proficiency in the use of remote work technology such as scheduling with, connecting to, and using digital collaboration platforms such as Microsoft Teams.
Knowledge of relational databases, Adobe Pro, and Office 365 applications is required.
Interpersonal/communication skills Ability to work with minimal supervision Team player Self-starter Attention to detail Problem-solving skills Organizational skills Research skills Must be able to establish and maintain professional, productive and courteous interactions that promote positive teamwork.
This encompasses going beyond giving and receiving instructions and includes but is not limited to (a) performing work activities requiring interacting or speaking with others; and (b) responding appropriately to constructive feedback or suggestions for improvement from a supervisor.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Upon receiving notice, reasonable accommodations may be made, if possible, to enable individuals with disabilities to perform the essential functions.
Visual acuity is required to search and utilize databases.
While performing the duties of this job, the employee is regularly required to communicate and exchange accurate information using various methods including in-person, telephone and email.
Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
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