Office Assistant III (VACANCIES FOR VARIOUS DEPARTMENTS)
DescriptionUnder general supervision, perform moderately complex and semi-specialized clerical support duties; may supervise other clerical employees.
Examples of Duties Type from rough draft important and/or confidential correspondence and reports.
Assemble data and information and enter into defined tabular format.
Determine the pertinence, adequacy, arrangement and form of reports or correspondence requiring familiarity with departmental rules, policies and procedures.
Proofread and check accuracy of work.
Determine classification of material for filing.
Perform filing of correspondence, records and reports.
Maintain records in databases, spreadsheets and logs, requiring knowledge of departmental practices and procedures.
Maintain confidential records and files.
Schedule appointments and maintain calendars.
Issue licenses and permits, determining eligibility through verifying documentation.
Accept payments and issue receipts.
Screen telephone calls and visitors and assist with nontechnical inquiries Plan, schedule and review work of subordinates.
Supervise group of clerical employees.
Procure and monitor inventory of office materials and supplies.
Minimum QualificationsQualifications (required):
High School graduation or G.
E.
D.
(General Educational Development) equivalent with coursework in typing, keyboarding, word processing, and office management or business related subjects.
Two (2) years of recent office experience performing moderately complex clerical and office work.
Qualifications (preferred):
Experience in a City department.
Two (2) years of college courses preferable with proficiency in Microsoft Office products.
EquivalencyEquivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.
PLEASE REFER TO YOUR EMAIL FOR NOTIFICATIONS OF YOUR STATUS FOR THISJOB POSTING.
YOU SHOULD ALSO CHECK YOUR JUNK EMAIL OR SPAM EMAIL FOR NOTIFICATION.
PLEASE ATTACH A RESUME.
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.
IF SELECTEDALL CANDIDATES WILL NEED TO COMPLETE THE ENTIRE RECRUITMENT PROCESS TO MOVE FORWARD.
APPLICANTS WHO PREVIOUSLY APPLIED & DID NOT COMPLETE THE PROCESS ARE REQUIRED TO REAPPLY.
PLEASE CHECK YOUR EMAIL, SPAM AND/OR JUNK MAIL FOLDERS FOR APPLICATION NOTIFICATIONS.
Supplemental InformationEVALUATION PROCESS Computerized Assessment:
80% Evaluation of Training, Experience, & Personal
Qualifications:
20% Interview:
Pass/Fail Total of Computerized Assessment, Interview and Evaluation T.
E.
P 100% Detroit Residency Credit:
15 PointsVeteran Points:
0-15 PointsLICENSE, CERTIFICATION AND OTHER SPECIAL REQUIREMENTS:
Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the requirements of the position.
Recommended Skills Assembly And Installation Databases Filing Microsoft Office Office Management Spreadsheets Estimated Salary: $20 to $28 per hour based on qualifications.
Examples of Duties Type from rough draft important and/or confidential correspondence and reports.
Assemble data and information and enter into defined tabular format.
Determine the pertinence, adequacy, arrangement and form of reports or correspondence requiring familiarity with departmental rules, policies and procedures.
Proofread and check accuracy of work.
Determine classification of material for filing.
Perform filing of correspondence, records and reports.
Maintain records in databases, spreadsheets and logs, requiring knowledge of departmental practices and procedures.
Maintain confidential records and files.
Schedule appointments and maintain calendars.
Issue licenses and permits, determining eligibility through verifying documentation.
Accept payments and issue receipts.
Screen telephone calls and visitors and assist with nontechnical inquiries Plan, schedule and review work of subordinates.
Supervise group of clerical employees.
Procure and monitor inventory of office materials and supplies.
Minimum QualificationsQualifications (required):
High School graduation or G.
E.
D.
(General Educational Development) equivalent with coursework in typing, keyboarding, word processing, and office management or business related subjects.
Two (2) years of recent office experience performing moderately complex clerical and office work.
Qualifications (preferred):
Experience in a City department.
Two (2) years of college courses preferable with proficiency in Microsoft Office products.
EquivalencyEquivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.
PLEASE REFER TO YOUR EMAIL FOR NOTIFICATIONS OF YOUR STATUS FOR THISJOB POSTING.
YOU SHOULD ALSO CHECK YOUR JUNK EMAIL OR SPAM EMAIL FOR NOTIFICATION.
PLEASE ATTACH A RESUME.
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.
IF SELECTEDALL CANDIDATES WILL NEED TO COMPLETE THE ENTIRE RECRUITMENT PROCESS TO MOVE FORWARD.
APPLICANTS WHO PREVIOUSLY APPLIED & DID NOT COMPLETE THE PROCESS ARE REQUIRED TO REAPPLY.
PLEASE CHECK YOUR EMAIL, SPAM AND/OR JUNK MAIL FOLDERS FOR APPLICATION NOTIFICATIONS.
Supplemental InformationEVALUATION PROCESS Computerized Assessment:
80% Evaluation of Training, Experience, & Personal
Qualifications:
20% Interview:
Pass/Fail Total of Computerized Assessment, Interview and Evaluation T.
E.
P 100% Detroit Residency Credit:
15 PointsVeteran Points:
0-15 PointsLICENSE, CERTIFICATION AND OTHER SPECIAL REQUIREMENTS:
Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the requirements of the position.
Recommended Skills Assembly And Installation Databases Filing Microsoft Office Office Management Spreadsheets Estimated Salary: $20 to $28 per hour based on qualifications.
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